Hours Required

All parents/guardians are urged to become involved in the life of the school. Fundraising efforts contribute to the operating budget of the school, which provides such things as library books, textbooks, computer resources, etc. Many items that are not related to building maintenance or teacher salaries are generally funded through the money raised by the fundraising events. Therefore, your help and support are essential.

Volunteer Requirements-

• Each family is required to provide a minimum of 15 service hours (valued at $225). The hours can be served by a parent, grandparent, or any designated person 18 years of age or over who have completed the CBC and Virtus training for the Archdiocese of San Antonio. Hours will not be accepted or allowed without documentation (CBC and Virtus) on file with Sts. Peter and Paul. Service hours must be completed by May 1.
• Each family is required to sell $275 worth of raffle tickets.

In lieu of the volunteer requirements families may choose to be released from this obligation by donating $500 to the school, payable by May 1.

An individual not related to the family or another school family who has service hours in excess of the required hours cannot “donate” hours to another school family. Likewise, Family Service Hours cannot be earned by students of Sts. Peter & Paul Catholic School. This program is specifically designed to encourage a parent’s participation in their child’s school activities. A family’s service hours must be completed, approved, and turned in by May 15th.

Non-Completion Fee

When service hours are not completed and/or the fee is not paid by the first week in June, the family loses its reserved space for the following school year. The fee will be charged according to the following weighted formula. In cases of extreme hardship, in which a family feels it cannot fulfill the required service hours, the reason for deferment is to be submitted to the principal in writing. No grievance or requests for deferment is heard without written submission. All grievances or deferments are decided on a case-by-case basis. All deferments are reviewed again each April 15th to determine continuation or cancellation for the next school year. When the principal is not able to make a determination, the pastor is asked to determine. 

Service Hour Logs

A master list of each family’s service hours is maintained and these service hours are logged in on a monthly basis. All service hours must be completed, approved and turned in by May 15th.

Each Sts. Peter & Paul Catholic School committee, activity, or event has a chair or person in charge. It is the parent’s responsibility to have the chairperson in charge verify and sign-off on each volunteer log following each event or activity. When volunteering in a classroom or for a teacher, the teacher is the person in charge and should verify the service hour log. If service hours are provided by assisting with cafeteria supervision, volunteers must sign in as they arrive and leave campus. The office staff will verify service hour log utilizing the campus sign in records.

All service hour sheets are turned into the school office to be logged in to each family’s account. These forms are available through the school website or at the school office. When hours worked are in dispute, the principal makes the final determination.

Each family is notified in early January of their accumulated service hours to facilitate verification. Families receive notification in April of service hour progress. Families who have earned “extra hours” cannot ‘roll over’ these hours for the next school year. The donation of hours is not permitted. In other words, service hours accrued by those who are not the parents or other family members who are eighteen (18) years of age or older will not be calculated as meeting part of a family’s service hour obligation. Donations of items are not accepted in lieu of service unless approved by the school office.

 Ways to Earn Service Hours

The following are some of the ways in which service hours may be earned:

• Attendance at a general PTC Meeting (1 service hour)
• Serving on a PTC committee, sub-committee and planning meetings (1 service hour per hour of meeting time)
• Volunteer for work in a fundraising activity

All parents who serve as teachers or staff of Sts. Peter and Paul School are exempt from their service hour commitments with the exception of the 2 required Spring Festival hours.

*Please note that attending a class party or contributing food for a party does not count as service hours.

*Please note that working for CYO does not count towards service hours.

*Please note that volunteering at any church does not count towards service hours.

Additional Examples of Meeting Service Hour Requirements

• Field Trip Chaperone
• Cafeteria Monitor (excluding time when eating with your child)
• Classroom Volunteer Assistance as requested by a teacher
• Booster Club Participation
• Serving on the School Council
• Scouting Activities that directly impact Sts. Peter and Paul School
• Grounds Maintenance
• Assist with school activities such as Meet the Teacher Night or Grandparents Breakfast
• First Friday Social Committee
• Catholic Schools Week Gala Committee
• Silent/Live Auction Donation Committee
• Catholic Schools Week Committees
• Used Uniform Sales Committee
• PSIA or CAAC Academic Competitions
• Or other principal approved special activities

Be A SPP Volunteer!          

​​ALL VOLUNTEERS must complete VASE Training, a Background Check, and sign a Code of Conduct that is required by the Archdiocese of San Antonio. 

If you do not remember when your training expires, email Kay McDonald at kmcdonald@sppnb.org.

To complete your VASE (Victims Assistance & Safe Environment) training please click the link below to get started.

VASE Online Training

Criminal Background Form

Code of Conduct

Volunteer Hour Requirements

All families are required to complete 15 service hours by the end of the school year. Service hours should be turned in by the 15th of each month. 

Ways to turn in your volunteer hours:

• Return Service Hour Form to your child's homeroom teacher 
• Turn in to the school office
• Email swest@sppnb.org with your service hours

You can find a copy of the Service Hour form by clicking the blue box below, pick one up at the school office or a form can be emailed to you.

 
​General Questions and Answers About Service HoursCan a family member complete my family service hours for me?

Service hours can be completed by a parent/guardian, grandparent, aunt, uncle, or sibling who is 18 years or older. Volunteers must have completed the V.A.S.E. training, a Criminal Background Check and signed the Code of Conduct (Archdiocesan policy) prior to performing any service hours at the school.

Can another family donate service hours to me?

No, however under extreme circumstance, you can contact the Principal, or the Admissions Director to see if your hours can be minimized or waived.

Can I be released from my family service hours obligation?

You may choose to be released from your service hours obligation by donating $500 to the school, payable by the last day of the school year. Please note that the purpose of this service hour agreement is to form community, to strengthen our school, and to set an example of Christian Service for our children.

How do I record my hours?

All family service hours should be recorded on the Service Hour sheet. This is sent home monthly in the Weekly Folder or can be picked up in the school office.

When and where should I turn in my hours?

All service hours should be turned in once they are completed and approved. You may return them in your child's Weekly folder, turn them in at the school office or email swest@sppnb.org with your hours.

Will I be informed of how many hours I have accumulated throughout the year?

Service hours earned are posted on Parents Web. Check your family information to determine your family service hour status at any time. 

What if I do not earn all 15 Family Service Hours?

Families who do not complete their service hours are charged a $500 fee per agreement that was signed at registration. The family loses its reserved space for the following year (unless the fee is paid). Grievances will be dealt with on a case-by-case basis.